Every document made accessible
before the deadline
The accessibility deadline isn’t coming. It’s already here.
Healthcare organizations don’t need another accessibility tool. They need a scalable operating model that eliminates existing backlogs and ensures every new document stays compliant. Movate AccessOps delivers accessibility as a turnkey managed operation — AI-powered automation, accessibility specialists, and continuous governance in one accountable service.
70M+
U.S. adults living with a disability
95.9%
Of web pages still fail WCAG checks
~75%
Remediation effort automated
3×
Faster to compliance versus manual remediation
April 2027 deadline
Organizations receiving Medicare, Medicaid, or HHS funding must meet WCAG 2.2 across web content, apps, and all documents. ADA Title II · §504 · §508
Why now
The law is here. The clock is running.
Your documents are in scope
While many organizations focus on websites and mobile apps, the greatest accessibility risk often lies in thousands of PDFs, EOBs, enrollment packets, consent forms, care plans, and patient communications spread across departments. Many remain inaccessible — creating compliance risk, litigation exposure, and barriers to equitable care.
≈1,250
person-days — that’s what it takes to manually remediate 10,000 documents at roughly one hour each.
About five person-years of work before a single re-check. Movate AccessOps reduces that to weeks, not years.
01
The rule
Organizations receiving Medicare, Medicaid, or HHS funding must meet WCAG 2.2, ADA Title II, HHS §504, and §508 — across web content, apps, and every document.
02
The deadline
April 2027, for organizations with 15+ employees. Documents are the slowest, largest part of the job — and the part most organizations haven’t started.
03
The teeth
HHS OCR can investigate without a complaint; the lever is loss of federal funding. Private ADA lawsuits run in parallel and never paused for any deadline.
04
The gap
The volume is too large, the timelines too tight, and the effort too complex for manual approaches alone. You need a different operating model entirely.
The solution
Accessibility as a managed operation.
Organizations shouldn’t have to build an accessibility transformation framework to become compliant. Instead of identifying problems and leaving remediation to your team, Movate delivers accessibility as a turnkey managed operation. You provide the priority. We run the operation.
AI-powered accessibility platform
The result: faster remediation, lower effort, and machine-speed execution.
- Discovers documents and identifies accessibility risks across PDFs, Word, PowerPoint, and Excel.
- Automates tagging, reading order, alt text, metadata, and contrast checks at scale.
- The right tool on every check — deterministic automation where reliable, agentic AI where needed.
- PHI-safe by design — no protected health information passes through the AI pipeline.
~75% remediation effort automated
Human-led accessibility assurance
The result: accessibility that stands up to both users and audits.
- Clinical & consent forms — complex layouts validated and corrected by hand.
- Dense tables & charts — structured so assistive technology reads them correctly.
- Assistive-tech testing — screen-reader and keyboard validation on real workflows.
- Signed conformance — VPAT and accessibility reports that carry legal weight.
- Maturity tiers: L1 platform-led · L2 agentic + human QA · L3 full managed under SLA.
100% of in-scope documents remediated
Continuous governance & monitoring
The result: sustained compliance without recurring remediation cycles.
- Checked on publish — every new document is scanned the moment it is uploaded.
- Live dashboards — compliance score and backlog, visible by department.
- Executive reporting — a quarterly governance report for leadership.
- Audit-ready evidence — every change logged; original versions preserved.
- You move from a one-time scramble to a defensible, always-on compliance posture.
100% of newly published documents checked
End-to-end workflow
Discover
Crawl & inventory estate
Classify
Rank by risk & type
Retain / cull
Cut needless scope
Assess
Multi-engine WCAG audit
Prioritize
Risk & findings triage
Remediate
Safe auto-fixes applied
Human-in-loop
Review complex cases
Re-validate
Confirm every fix
Publish
Release compliant versions
Monitor
Continuous + audit-ready
Business benefits delivered
Measurable outcomes, not just compliance checkboxes
Movate AccessOps is built for healthcare organizations that need to move fast, control cost, and build a compliance capability that lasts — while delivering equitable access to every patient and member.
~3×
Faster compliance readiness
Accelerate large-scale remediation through AI-powered automation and an operationalized delivery model.
~60%
Lower total cost
Reduce the expense associated with traditional manual accessibility remediation programs.
~75%
Remediation effort automated
Apply automation where it creates the greatest speed and efficiency advantage across the document estate.
100%
In-scope document remediation
Accessibility specialists complete and validate remediation across all identified content under SLA.
100%
New content monitoring
Prevent future backlogs through continuous accessibility governance on every document published
Equitable access
Better patient & member experiences
Deliver equitable access to healthcare information across every stage of the patient and member journey.
The standard
The 20-check core for assessment & remediation
87 WCAG 2.2 criteria. 50 US-regulated (A/AA). 20 that apply to every document in your estate.
Structure & reading order
1.1.1 Non-text content
1.3.1 Info & relationships
1.3.2 Meaningful sequence
1.3.3 Sensory characteristics
2.4.6 Headings & labels
Text & language
3.1.1 Language of page
3.1.2 Language of parts
1.4.4 Resize text
1.4.5 Images of text
1.4.10 Reflow
1.4.10 Text spacing
Color & contrast
1.4.1 Use of color
1.4.3 Contrast (minimum)
1.4.11 Non-text contrast
Navigation & interactive
2.4.2 Page titled
2.4.3 Focus order
2.4.4 Link purpose
2.1.1 Keyboard
2.1.2 No keyboard trap
4.1.2 Name, role, value
Security & trust
Secure by design across the operation and the technology.
Centralized orchestration, decentralized access. No single entity gets blanket access to your document estate, and PHI never enters the AI pipeline.
Operational security
Enclosed ODC delivery — work performed in a secured, access-controlled environment.
Role-based access — specialists reach only the documents in scope, nothing more.
Vetted specialists — background-checked reviewers under NDA.
PHI-safe handling — protected health information never enters the AI pipeline.
Technology security
Flexible deployment — vendor cloud, your Azure tenant, or on-premise behind your firewall.
Identity integration — Microsoft Entra ID / Active Directory; hierarchical, AD-driven access.
Confidential by default — user-tagged confidential files are never touched by a model.
Full auditability — every change logged; original versions preserved for evidence.
Commercial model
Designed to reduce risk, accelerate outcomes, and scale with your program
Start with a baseline scan and sample remediation to set the full scope — then Monitor recurs automatically, so the backlog never rebuilds. Complexity-based pricing ensures quotes are predictable and aligned to true cost.
Phase 1
Discover
Inventory and prioritize the document estate to establish risk, scope, and remediation priorities.
Phase 2
Assess
Evaluate accessibility compliance across repositories and establish a baseline for remediation. Tiered to estate size.
Phase 3
Remediate
Pricing aligned to actual effort required across three tiers:
Complex — forms, dense tables, highly structured content
Simple — text-heavy documents
Medium — documents with images and tables
Ongoing
Monitor
Ongoing compliance validation, monitoring, governance reporting, and accessibility oversight on every new document published.
~3×
faster to compliance vs. manual approach
~60%
lower total cost versus staffing in-house
100%
of in-scope documents remediated under SLA
Why Movate
Most vendors identify accessibility issues. Movate remediates, validates, governs, and continuously maintains compliance — helping healthcare organizations build a sustainable, audit-ready capability that improves both compliance and patient access.
We own the outcome
Most vendors identify accessibility issues and leave remediation to your team. Movate remediates, validates, governs, and continuously maintains compliance. You measure outcomes — not effort.
We combine AI with accountability
Technology provides scale. Specialists provide judgment. Together, they deliver results neither can achieve alone — with signed conformance reports that carry real legal weight.
We turn compliance into operations
Accessibility isn’t a one-time project. We help healthcare organizations build a sustainable, audit-ready capability that improves both compliance posture and patient access at scale.
Start with one deadline-driven priority.
Every inaccessible document is a patient who can’t read their own care — and a deadline drawing closer. Start now, and you reach April 2027 both compliant and more equitable.
1
Free baseline scan
We scan a sample of your documents and return a scored WCAG 2.2 baseline — typically within two weeks, at no obligation.
2
Discovery workshop
A half-day session: we map and classify the full estate. You give us one point of contact — nothing more.
3
Fixed-price pilot
Your highest-priority documents first. Measure the outcome, then scale to the full estate with confidence and a documented compliance posture.
Accessibility isn’t a one-time project.
It’s a standing obligation.
Movate AccessOps Healthcare helps healthcare organizations deliver equitable access at scale — creating a compliance program that is faster, more efficient, and built to last.